Operations Business Manager

Position: Operations Business Manager

Reports to: Director of Finance & Operations

Status: Full time, Exempt

Location: Remote

Start Date: October 1, 2023

Salary: $60,000- $65,000 based on experience

The Operations Business Manager plays an important role in YSC’s business operations by supporting financial and human resource functions. The Operations Business Manager reports to the Director of Operations & Finance. This full-time role is remote and can be based anywhere in the United States. The majority of YSC employees work Eastern Time Zone hours. Considerations for this position do not have to physically be located in the Eastern Time Zone, but this position may have to, at times, alter hours to line up with the Eastern Time Zone. While travel is not an integral part of this position, there will likely be two different times this position will be required to travel to participate in YSC events. This position will interact with YSC’s constituency during these events.

What are the details?

Support finance operations:
Oversee and manage the organization's credit card reconciliation and payment processing to ensure accuracy and efficiencies
Manage weekly bill processing to ensure timely vendor payments and accuracy in coding
Coordinate vendor management, track external contracts, maintain physical vendor files and online vendor database
Assist with the preparation of 1099s
Support human resources benefit operations:
Work with YSC’s outsourced PEO vendor
Creation of and management of annual calendar
Oversee employee compliance
Support updates to the YSC employee manual
Support the HR activities such as hiring, onboarding, and annual reviews

Manage the organization's state registration process and work closely with our outsourced vendor to ensure accurate and timely processing
Organization of mail scans and ensuring proper processing of incoming mail
Virtual Office management including: storage unit management; long term storage, and company wide mailing logistics
Management of annual staff retreat and any gathers of YSC staff; including all logistics, travel and coordination of the event
Support of Board Member logistics, including meeting and event coordination
Support of Summit 360 travel grant processing and logistics
Other dues as assigned

Qualifications: What are we looking for?

Education & Experience – You have a bachelor’s degree or equivalent work experience; plus two years of operations experience
Grit - You have the ability to keep working toward a goal, overcoming challenges and sticking with it even when it’s hard
Resourceful - You know how and where to get answers. You are solutions-oriented and are comfortable trying new solutions and finding answers on your own
Organized & Productive – You are a master at juggling competing projects and priorities; you are adept at planning your day and not letting distractions keep you from meeting your goals
Reliable – You can work effectively with minimal supervision, but you also know when to ask for help
Communication - You have excellent communication skills to translate complex problems using non-technical terms
Collaborative – You believe that creative work reaches its fullest potential with the collaboration of a smart and dedicated team
Flexible – You are comfortable working with competing priorities; you understand that the medical knowledge and community needs for young adults affected by breast cancer change rapidly, so you know systems management needs a plan that can adapt
Inclusive – You can work effectively with people regardless of their age, gender, race, sexual orientation, ethnicity, political affinity or job type—or any other factor that makes us unique!
Sense of Humor – You don’t take yourself too seriously, and you enjoy a good laugh with coworkers

Why work at YSC?

YSC offers a competitive benefits package that includes 100% of medical benefits for employees paid by the organization
Generous paid holidays and paid time off
Matched retirement benefits contributions after 12 months of full-time employment
Collaborative team members dedicated to the mission of serving the young breast cancer community and to supporting each other in our intersecting work

The salary range for this position is $60,000 - $65,000 depending on geographic location and years of experience. Young Survival Coalition is an equal opportunity employer.

Please send your resume and a thoughtful cover letter, including salary requirements, outlining how your skills and experience meet the qualifications for this position and stating how you heard about this opportunity to: [email protected] with "Operations Business Manager" in the subject line. No phone calls please. Applications will be accepted until the position is filled. Due to the high volume of submissions, YSC will contact only candidates invited to interview. Applications without salary requirements in their cover letter will not be considered. Thank you for your interest.

ABOUT YSC

In 1998, a group of young women, all diagnosed with breast cancer before age 40, gathered in New York City and had the first YSC meeting. They had all personally experienced that young adults were missing from the research, community and conversations about breast cancer. More than twenty years later, these needs still define YSC’s work. Unlike their older counterparts - who are overwhelmingly integrated into the design of clinical trials - young adults diagnosed with breast cancer face higher mortality rates, fertility issues and the possibility and ramifications of early menopause. From our grassroots beginning, YSC has grown into an international movement. Today, YSC has more than 170 Face 2 Face local networking groups, a vibrant online community, and the largest conference program dedicated exclusively to young adults with breast cancer and their caregivers. YSC also produces free educational resources, such as our navigator series, which are comprehensive guide books that address every phase of treatment and survivorship. Visit youngsurvival.org to learn m